Section 1

1.1 The following terms (to the exclusion of any others stipulated by Client) apply to all contracts for the engagement of staff introduced directly or indirectly by Perfect Hire Global Recruitment Ltd ("the Company") to the Client (which phrase shall where the context admits include any associated, holding or subsidiary individual, firm or corporation of the Client):

Section 2 – General Candidate Placement

2.1 Permanent staff

The permanent introduction fee is calculated by applying the relevant percentage to the Candidate’s Salary (as defined below).

Total Annual Commencing Remuneration Percentage

10 % for vacancies registered in April 2025 Only

2.1.1  Fixed term contracts

If the Client employs a Candidate on a fixed term contract of up to 6 months, the fee shall be 50% of the permanent introduction fee. If the Client employs a Candidate on a fixed term contract of between 6 and 12 months, the fee shall be calculated on a pro rata basis as follows: number of months x permanent introduction fee/12.

For the purpose of calculating the permanent introduction fee, the Salary for the equivalent role over a 12 month period shall be used and the appropriate rate as set out in the table in 2.1 above shall be applied to such Salary.

If the contract duration is extended, or the Client engages the Candidate in any capacity within 12 months of introduction, the Client shall be liable for the balance of the permanent introduction fee.

2.2      The interviewing (or the arrangement of an interview or the receipt of a candidate’s CV with terms and conditions) or offering of employment by the Client to a Candidate introduced by the Company constitutes acceptance by the Client of these terms and conditions. Commencement of "Employment" occurs as soon as any offer of employment made by the client is accepted by the candidate.

2.3      All introductions last for a full twelve months. As such, the contract fee (as defined in these terms) is payable if a Candidate is employed within this period by the Client whether further interviews are organised by the Company or by any other method.

2.4      The contract fee shall also be payable by the Client if the offer of employment or the employment itself is by an associated, holding or subsidiary individual, firm or corporation of the Client. That payment will be without prejudice to any other rights the Company may have. 

2.4      The Client will also be responsible for the payment of any fee under this Agreement in the event of the Candidate entering into a commercial relationship with the Client (or with an associated, holding or subsidiary individual, firm or corporation of the Client), but in a self-employed state rather than as employee of the Client. Where such commercial relationship is entered into after the introduction of the Candidate to the Client by the company, then it will be deemed that the commercial relationship was entered into as a result of that introduction.

2.5      No fee is payable by the Client until the Client employs a Candidate introduced by the Company, or until a commercial relationship is entered into as described in clauses 2.1 and 2.4 above. 

2.6      The fee is calculated as a proportion of the "Total Annual Commencing Basic Salary" (or the pro-rata annual equivalent in the case of shorter term offers of employment), which shall include salary, guaranteed payments, guaranteed bonuses, guaranteed commissions, one-off payments upon joining, and also weightings any other taxable emoluments offered to the Candidate, in accordance with the table set out in 2.9 below.

• The fee in respect of the introduction of commission-only Candidates,     

 or Candidates appointed to Non-Executive Directorships or other  

 Consultancy roles will be a fee calculated by reference to the fee

 scales set out in section 2.9. This will be applied to the last known  

 level of annual remuneration or commission of the Candidate prior to    

 or current at the time of the introduction to the Client with a minimum of £10,000. Such introductions will not have the benefit of the "replacement employee" facility mentioned below (section 4).  

• The fee will be payable on the date on which the Candidate starts employment or commences the commercial relationship, whichever occurs soonest.
• Where the total annual commencing remuneration is lower than the candidate’s current or previous level of remuneration the fee will be calculated based upon the higher of the two.
• An additional charge will be made to the Client for out-of-pocket expenses necessarily incurred in performing the obligations of the company under the agreement (for example, accommodation and travel expenses).
  
  

  Section 3 - Search and Selection

  
  

  1. Search and selection is when the Company is engaged to locate one or more Candidates to fulfil a particular role or roles within the Client, the Company doing so by what means it considers appropriate but which will usually involve the direct approach to potential Candidates.

  3.1 The fee for executive search and selection is calculated as a

  percentage of the "Total Annual Commencing Remuneration"

  offered to the Candidate in accordance with the table set out in

  above, unless a specific fee is agreed in writing

  between the Company and the Client prior to the work of the

  Company commencing. One third of the fee is chargeable and

  payable on the Client giving instruction to the Company to act

  on their behalf. One third of the fee is chargeable and payable

  on the Company providing the Client with a shortlist of

  Candidates for interview. The final third of the fee is chargeable

  and payable when the Candidate accepts the offer of

  employment or commences the commercial relationship. None

  of these staged payments are refundable in the event of no offer

  or no appointment being made.

  3.2 The Client shall not make any approach to the Candidate's

  present or prior employers without the Candidate's prior written

  consent.

  3.3 If the Client withdraws the instruction to the Company to proceed

  with a search and selection assignment, or materially alters its

  instructions submitted to the Company once the campaign has

  started and accordingly the campaign project is not concluded

  then a withdrawal/cancellation fee equivalent to 30% of the

  outstanding balance of the agreed assignment fee will be

  payable. Where no specific assignment fee has been agreed

  other than a proportion of the Total Annual Commencing

  Remuneration, then the withdrawal/cancellation fee shall be

  based upon what the Company shall estimate to be the total of

  the probable fees calculated under clause 2.9 based on the

  Total Annual Commencing Remuneration of each of the

  positions to be filled by the search.
  3.4 If the contract period is for less than twelve months, the fee is

  calculated on the annual equivalent value of the total financial

  benefit to the Candidate under the contract. That benefit is for

  this purpose grossed up to provide a figure for the equivalent

  annual value. The fee is taken as a percentage of that annual

  equivalent value according to the same scale of percentage

  charges as apply elsewhere in these terms to a normal

  permanent contract.

  3.5 An additional charge will be made to the Client for out-of-pocket

  expenses necessarily incurred in performing the obligations of

  the company under the agreement (for example, accommodation

  and travel expenses).

  
  

Section 4 

Replacement Employee Facility
If the Candidate leaves the role due to reasons beyond their control, including but not limited to redundancy, significant changes in job conditions, or misconduct by the Client, the replacement guarantee will not apply.

1. Perfect Hire Global Recruitment Ltd offers an 12 week guarantee. If the Candidate leaves within the first 12 weeks of employment, then the Company will, subject to payment of the Company's payment requests within the due dates (see Section 5 below) and to receiving notification by recorded delivery within 7 days of the Candidate's departure, Perfect Hire Global Recruitment Ltd will use reasonable endeavours to provide a replacement Candidate, for the specific role vacated, for no additional fee.

Section 5 - General Provisions
The Client agrees to indemnify and hold harmless Perfect Hire Global Recruitment against any claims, losses, damages, or liabilities arising out of or in connection with the Client’s breach of these terms or failure to comply with legal obligations, including employment and immigration laws.
Any disputes arising from or related to these terms shall first be referred to mediation in accordance with the Centre for Effective Dispute Resolution (CEDR) rules. If mediation fails, the dispute shall be resolved through arbitration in accordance with the Arbitration Act 1996.
Neither party shall be liable for failure or delay in performing its obligations under this agreement due to events beyond its reasonable control, including but not limited to acts of God, war, or government intervention.

1. All payment requests are due for payment within 14 days of its If payment is not settled within 14 days, then without     prejudice to its right to recover that payment from the Client the Company is under no obligation to provide the replacement employee facility referred to in Section 4.
2. All payment requests are due for payment within 14 days of its If payment is not settled within 14 days, then then the fee applicable will increase to 30% of the candidates last known total annual commencing remuneration or new remuneration (whichever is the higher).
3. Any alteration to our standard terms and conditions is made on the condition that our fee is settled within 14 days of the payment request date. If the fee is not paid within 14 days, then any concessions made by Perfect Hire Global Recruitment Ltd become null and void and the agreement between the company and the client will revert to the standard terms and conditions. This includes reverting to standard fees and all other terms and conditions.
4. The company reserves the right at any time to withdraw any credit terms granted and charge interest on accounts which remain unpaid 14 days after the payment request date at the rate of 3% above the Bank of England minimum lending rate, and such accounts will be passed to a debt recovery agency, and all costs incurred will be recoverable from the client.
5. If a candidate introduced to a company by Perfect Hire Global Recruitment Ltd is "employed" as defined in clause 2.2 and Perfect Hire Global Recruitment Ltd is not informed in writing or by email within 7 days of the candidates’ acceptance of contract or commencement of employment (whichever occurs soonest) then the fee applicable will increase to 30% of the candidates last known total annual commencing remuneration or new remuneration (whichever is the higher).

The Company does not take up references on Candidates, unless specifically instructed and the Client

1. is advised and recommended to do so before making an offer of employment. The company accepts no responsibility for any loss or damage sustained by the Client or any third party arising directly or indirectly from any act of omission of Candidate in pursuing their employment duties, or in not commencing them on the start date, or discontinuing them thereafter or otherwise.
2. Initial Checks by
3. You will take reasonable steps to ensure that all candidates introduced to the Client have the legal right to work in the United Kingdom at the time of introduction. This includes verifying original documents provided by the candidate in accordance with the UK Home Office guidance.
4. The ultimate responsibility for conducting full right-to-work checks and ensuring compliance with immigration laws rests with the you the Client, as the employer. The Client must ensure that they meet all legal requirements

prior to employing any candidate introduced by Perfect Hire Global Recruitment.

1. If Perfect Hire Global Recruitment becomes aware of any restrictions or limitations on a candidate’s right to work (e.g., visa expiry dates), this information will be shared with the Client. However, Perfect Hire Global Recruitment shall not be liable for any fines, penalties, or legal actions arising from the Client’s failure to conduct their own checks.
2. Perfect Hire Global Recruitment will retain records of its initial checks for a minimum of one year from the date of the candidate’s placement. Copies of the documentation provided during the checks can be made available to the Client upon request.
3. All sums referred to in these Terms are subject to the VAT where applicable.
4. This is the entire contract between the parties and any variation or addition to it shall be in writing and signed by both parties.
5. We would draw to your attention that for the purposes of training, security and legal matters all calls are recorded and are legally admissible.
6. This set of Terms and Conditions supersedes any previous Terms and Conditions agreed between the parties.

Company number 15867088

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